Crown Agencies’ Secret Weapon: Board Portal Software

Crown agencies need to know that they have communication tools which are secure and seamless, because directors may be in different geographical regions and there’s a constant need to stay connected.

Crown agencies have a public mandate for good governance and transparency, so it’s important for them to have the market’s most powerful tools for communication. This is why so many Crown agencies have chosen board portal software.

Let’s take a look at some of the ways that Crown agencies benefit from this new software.

Centralized Communication

It may sound counterintuitive, but sometimes all the different forms of advanced technological communication end up complicating communication — but board portal software from Aprio simplifies it, keeping everybody connected by providing one centralized platform on which to communicate. You’ll no longer have to bounce back and forth between email and text messaging. Stay connected quickly and efficiently.

Board portal software is cloud-based, meaning your directors can always access important board documents on their laptop, tablet, and desktop computers. The documents themselves cannot get lost, and because it’s paperless, you’ll improve your organization’s carbon footprint while also avoiding expenses related to courier services.

Board portal software allows directors to share documents easily, and leave comments or questions in the margins. For issues requiring a vote, directors can issue polls using a dedicated feature. Board portal software makes collaboration faster, easier, cheaper, and more environmentally friendly.

Total Security

The newspapers are full of stories about international corporations and prominent political parties getting hacked — and people are right to worry about keeping their communications secure.

Board portal software uses encryption and layers of advanced security to keep your sensitive information confidential, plus industry leader providers always adhere to independent, third-party requirements for security certifications.

Your information will never get into the wrong hands. Every log in must be authenticated, which means it’s easy to know that everybody who logged in was meant to have access. It’s also extremely easy to control access, as board portal software has role-based permissions.

If a device issued by the Crown agency should go missing, its board data can be wiped remotely, preventing a breach from occurring. On the flip side, if the director whose device has gone missing needs access to board information, all they need to do is log in from any other device.

Even in an emergency, your data will never fall into the wrong hands and you’ll always have full access to vital board information.

Ease of Use

It’s important that even powerful technology features are easy to use, or only tech-savvy people will use them. Board portal software is designed to be extremely easy to operate, even for non-technical users.

You can easily get full use out of the software from mobile devices, like a laptop or tablet — and you don’t need to worry about needing a full keyboard and mouse to use all the most powerful features.

Crown agencies have made great use of board portal software, but so can any organization looking for a secure technological solution that promotes transparency and good governance while keeping everybody connected.

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